LTB 032/25 - PFSL & CWU Joint Update – Vehicle Telematics (Trimble) 2024
LTB No. 032/25
Dear Colleagues
PFSL & CWU Joint Update – Vehicle Telematics (Trimble) 2024
Branches will wish to know the introduction and roll out of the Masternaut Agreement with PFSL was endorsed in 2010 that only monitored vehicle speeding as opposed to the four principles of Acceleration, Braking, Cornering and Idling as found under the Trimble Technology in RMG.
The PTCS Department has recently concluded a refresh of the Masternaut Agreement with the introduction of Trimble Telematics. The purpose of the technology remains purely to measure the principle of speeding and how this process is managed at local level. The calculation of a vehicle speed is not clear to many, in how it is measured, other than the immediate data captured from the vehicle speedometer but should form part of a discussion between the manager and driver if this principle is breached on a regular basis.
The Vehicle Telematics or Trimble Agreement in PFSL, which governs the use and deployment of this technology, has been reviewed and therefore updated from the 2010 agreement which is in line with the company’s Data Protection and Privacy Policy. The draft document originally submitted by PFSL was heavily focused on performance and conduct, which the Department objected to on the grounds that Telemetry is primarily deployed as a means to improve fuel consumption as well as offering driver behaviour and training in real time.
The technology also improved the life of vehicle parts as a result of component parts such as steering, brakes and suspension application being applied less harshly and thereby saving on maintenance costs.
Branches will welcome the efforts made to remove the desire for performance measurement and conduct as the system is not designed or intended for use as a staff surveillance system. If, however, there is a need to access or use additional vehicle telematics data to that contained in the weekly timesheet report i.e. Trip Detail Report, this will be done in line with the formal process and controls set out in the agreement. If it is appropriate to access this additional data (i.e. an informal / formal conduct case) the relevant manager should firstly go through a formal review process to determine whether this is appropriate.
The agreement also references any attempts to gain unauthorised access to the system or the information derived from it being regarded as a disciplinary offence, thereby preventing any cause for ‘phishing’. If a manager decides on the need to use any of the data provided in the Trip Detail Report as part of conduct investigations, this will be shared with the member concerned and a copy will be included as part of the case file on People Case Manager (PCM).
We believe this is a massive improvement on the Masternaut Agreement as previously there was greater emphasis on conduct and performance which has now been removed and completely watered down in the updated approach.
Please bring this LTB to the attention of our representatives and members, and any queries relating to this agreement should be forwarded to the PTCS Department , email address khay@cwu.org or hmaughan@cwu.org
Bobby Weatherall
Acting Assistant Secretary
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